Small Office Cleaning Scope & Low-VOC Disinfecting

Grand Rapids offices expect a spotless workspace without harsh chemical odors. This scope of work outlines daily, weekly, and monthly tasks using low-VOC products that meet Michigan Occupational Safety and Health Administration guidance.

Service Overview

• Square footage sweet spot: suites under 8,000 sq ft
• Evening cleaning window: 6 p.m. to 10 p.m. to minimize occupant disruption
• Two-person crew average production: 3,500 sq ft per hour with low-VOC dwell times
• Inspection cadence: supervisor walk-through every other week

Daily Tasks By Zone

Reception and Lobby

• Dust and disinfect high-touch surfaces including desk bells, door hardware, and guest seating arms
• Vacuum entry mats and hard floors, then damp mop with neutral pH cleaner
• Spot clean glass doors and partition panels
• Restock brochures, sanitize pens, and stage welcome area lighting

Workstations

• Empty waste and recycling, replacing liners with 30 percent post-consumer bags
• Wipe desks only where cleared or with written client approval
• Disinfect shared peripherals: copy machine touch pads, conference phones, collaboration screens
• Vacuum traffic lanes and chair mats using HEPA filtration

Restrooms

• Apply citric-acid or hydrogen-peroxide cleaners to fixtures, allow 5 minute dwell time
• Polish chrome and stainless hardware with microfiber
• Refill paper, soap, and fragrance-free air fresheners
• Mop floors with low-VOC disinfectant, double bucket method

Breakroom and Kitchenettes

• Sanitize counters, appliance handles, and shared smallwares
• Clean microwave interior, drip trays, and coffee stations
• Check refrigerator for expired items every Friday
• Spot clean walls to remove splashes, especially near beverage stations

Weekly Deep Tasks

• Dust high surfaces, vents, and light fixtures
• Machine scrub or encapsulate carpets in entry lanes
• Disinfect chair bases and cubicle dividers
• Detail vacuum upholstered furniture and window sills

Monthly and Quarterly Items

• Strip and refinish resilient flooring where applicable
• Wash interior windows and remove hard water spots
• Detail clean supply closets and update inventory counts
• Review chemical Safety Data Sheets and replenish spill kits

Low-VOC Product Standards

Choose products that carry Green Seal, Safer Choice, or Ecologo certifications. Avoid:

• Ammonia, chlorine bleach, and quaternary ammonium compounds except for outbreak response
• Aerosolized air fresheners or heavily fragranced cleaners
• Solvent-based floor finishes without ventilation plans

Approved toolkit includes peroxide disinfectant, neutral floor cleaner, glass cleaner with plant-derived surfactants, and microfiber cloth color coding.

Equipment Checklist

• Dual bucket system with measurement markings
• Battery backpack vacuum with HEPA filtration
• Compact auto-scrubber for corridors under 500 square feet
• Steam unit for breakroom grout and touch points
• Electrostatic sprayer reserved for flu season protocols

Documentation and Quality Control

• Log completed tasks in a shared checklist app with photo verification
• Track supply usage to forecast reorders and prevent stockouts
• Record customer feedback from onsite contacts within 12 hours
• Audit indoor air quality quarterly with particulate readings under 15 micrograms per cubic meter

Grand Rapids Climate Considerations

• Winter: remove salt residue daily to protect VCT and polished concrete
• Spring: increase entry mat vacuuming during allergy season
• Summer: monitor humidity to prevent mildew in restrooms and basements
• Fall: schedule window tracks and HVAC vent cleaning to prep for heating season